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decimal3d:instructions_for_use:instructions_for_use [2020/01/29 01:56] – [Release Notes] kerhartdecimal3d:instructions_for_use:instructions_for_use [2023/04/17 16:34] (current) – [Known Limitations] kerhart
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 ===== Product Features ===== ===== Product Features =====
  
-decimal3D is a medical software accessed on an iPad and managed through the Apple App Store®. decimal3D allows users to enter standard patient information, capture a three dimensional scan of the physician drawn treatment area, digitize the exact shape of the treatment field, and place a beam to complete the design of a patient-specific electron aperture. The decimal3D App also allows the user to order the aperture for fabrication and delivery by .decimal.+decimal3D is a medical software accessed on an iPad and managed through the Apple App Store® (users must create an account with Apple to manage their iPad software installations). decimal3D allows users to enter standard patient information, capture a three dimensional scan of the physician drawn treatment area, digitize the exact shape of the treatment field, and place a beam to complete the design of a patient-specific electron aperture. The decimal3D App also allows the user to order the aperture for fabrication and delivery by .decimal. Ordered Treatment Devices can also be exported to R&V and other software systems via the built in DICOM file sender. Additional patient data, such as Patient Setup photos, can be exported via the patient's profile screen.
  
 +{{page>decimal3d:userguide:userguide#application_features}}
 ==== System Availability and Data Integrity ==== ==== System Availability and Data Integrity ====
  
 The decimal3D App is installed on a standard Apple iPad and uses the Structure Sensor Mark II by Occipital. These off-the-shelf hardware components are covered by manufacture warranties, which can be extended to ensure continuous support and service for all components of the decimal3D system. All system data is stored locally on the iPad using secure encryption technology. As this application stores patient protected health information (PHI), clinics should secure the iPad following their internal Mobile Device protection policies to ensure protection of patient data and maintain HIPAA compliance. Remote tracking and lockout software is highly recommended to ensure the iPad data can be locked, deleted, and recovered in the event an iPad is lost or stolen. The decimal3D App is installed on a standard Apple iPad and uses the Structure Sensor Mark II by Occipital. These off-the-shelf hardware components are covered by manufacture warranties, which can be extended to ensure continuous support and service for all components of the decimal3D system. All system data is stored locally on the iPad using secure encryption technology. As this application stores patient protected health information (PHI), clinics should secure the iPad following their internal Mobile Device protection policies to ensure protection of patient data and maintain HIPAA compliance. Remote tracking and lockout software is highly recommended to ensure the iPad data can be locked, deleted, and recovered in the event an iPad is lost or stolen.
  
-It should be noted however, that decimal3D nor its host iPad should be used as the sole location to store critical patient treatment record information. As a mobile device, iPads can be prone to potential loss or damage. Once an order has been placed however, .decimal securely stores the treatment device information on its servers for the time period required by the US FDA and users may request this information, if necessary, in the event of local data loss. AS such, users should take care to digitize and place orders in a timely fashion and transfer any critical patient notes recorded in decimal3D to the appropriate patient record database on a regular basis.+It should be noted however, that decimal3D nor its host iPad should be used as the sole location to store critical patient treatment record information. As a mobile device, iPads can be prone to potential loss or damage. Once an order has been placed however, .decimal securely stores the treatment device information on its servers for the time period required by the US FDA and users may request this information, if necessary, in the event of local data loss. As such, users should take care to digitize and place orders in a timely fashion and transfer ordered treatment device data from decimal3D to the appropriate patient record database via our DICOM export feature on a regular basis.
  
 ==== Coordinates and Units of Measure ==== ==== Coordinates and Units of Measure ====
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 The decimal3D application relies on both the Structure Sensor Mark II and built-in iPad color camera. Proper operation of the decimal3D App requires that these two components be properly calibrated to ensure accurate alignment of scanned image colorization. A calibrator app has been provided with your iPad and the system is shipped pre-calibrated. However, part of the regular maintenance of the decimal3D application is for users to verify and adjust the calibration every 6 months OR anytime the Mark II Sensor is removed from the iPad OR anytime the system is subjected to an impact (e.g. fall or drop) that may have jarred or shifted the Sensor. The calibration procedure is simple and the provided calibrator app walks users through adjusting and testing the system's calibration. The decimal3D application relies on both the Structure Sensor Mark II and built-in iPad color camera. Proper operation of the decimal3D App requires that these two components be properly calibrated to ensure accurate alignment of scanned image colorization. A calibrator app has been provided with your iPad and the system is shipped pre-calibrated. However, part of the regular maintenance of the decimal3D application is for users to verify and adjust the calibration every 6 months OR anytime the Mark II Sensor is removed from the iPad OR anytime the system is subjected to an impact (e.g. fall or drop) that may have jarred or shifted the Sensor. The calibration procedure is simple and the provided calibrator app walks users through adjusting and testing the system's calibration.
 +
 +==== Patient Data Export ====
 +
 +The decimal3D application provides multiple ways to export patient data for other systems. Ordered treatment devices may be exported to R&V as well as other external software using the DICOM share functionality on a selected scan. This functionality requires a hostname and port to be provided in the Advanced Settings screen of the application. 
 +
 +Additionally, Patient Setup photos may be taken, managed and exported via any patient detail screen. The gallery of images can be saved to external devices (ex: SD cards) using the Files application available on all iPads and a Lightning to SD Card or USB-C to SD Card adapter (for iPad pro devices).
 +
 +In both cases, caution should be taken that proper destinations are selected to protect patient data.
  
 ===== Known Limitations ===== ===== Known Limitations =====
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   - Scans are able to be deleted even if they contain contours and beams, so care should be exercised whenever deleting scans as all data associated with that scan will also be deleted   - Scans are able to be deleted even if they contain contours and beams, so care should be exercised whenever deleting scans as all data associated with that scan will also be deleted
   - Very bright indoor lighting can interfere with scanning, especially on dark or shiny surfaces; if you experience difficulty with the scanner recognizing a surface, try scanning in a lower light condition   - Very bright indoor lighting can interfere with scanning, especially on dark or shiny surfaces; if you experience difficulty with the scanner recognizing a surface, try scanning in a lower light condition
 +  - Long term application use without an application restart can produce errors where scans fail to render in the display; the app should be closed fully and restarted to correct the issue
 +  - Any unsaved changes will be lost if the application logs out the user due to 10 minutes of inactivity (however, changes may appear saved if the application is not fully restarted).
 +  - Existing patients created in older versions of the application may not show patient name in all UI fields (data is not lost, but is not visible on all screens).
 +  - Scanners may lose connectivity to the iPad, giving a message stating "please connect structure sensor", even though the sensor is plugged in. Following the scanner manufacturers troubleshooting guide can help to resolve the issue: [[https://support.structure.io/article/409-why-does-my-new-mark-ii-or-structure-sensor-pro-say-please-connect-structure-sensor-it-is-connected|Structure Mark II Connectivity Help]]
  
-===== Release Notes ===== 
  
 For the release notes for each version of the decimal3D Application, please refer to [[decimal3d:app_versions|decimal3D Version History]]. For the release notes for each version of the decimal3D Application, please refer to [[decimal3d:app_versions|decimal3D Version History]].
decimal3d/instructions_for_use/instructions_for_use.1580262982.txt.gz · Last modified: 2021/07/29 18:21 (external edit)