electronrt:instructions_for_use:instructions_for_use
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electronrt:instructions_for_use:instructions_for_use [2020/10/22 19:57] – [Internet Data Transfer] dpatenaude | electronrt:instructions_for_use:instructions_for_use [2022/09/27 17:27] (current) – [Account Permissions] dpatenaude | ||
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====== decimal eRT Instructions for Use ====== | ====== decimal eRT Instructions for Use ====== | ||
- | |||
- | FIXME Note: This page was fully reviewed by Kevin Erhart on 9-17-2020 | ||
===== Overview and Indications for Use ===== | ===== Overview and Indications for Use ===== | ||
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The decimal ElectronRT software communicates with other radiation oncology software generally by sending & receiving files in various DICOM RT formats. Since the accuracy of information computed and displayed by an application such as this is very important to the proper treatment of patients, it is critical that users have the appropriate educational and clinical experience backgrounds to adequately understand and use the product. Additionally, | The decimal ElectronRT software communicates with other radiation oncology software generally by sending & receiving files in various DICOM RT formats. Since the accuracy of information computed and displayed by an application such as this is very important to the proper treatment of patients, it is critical that users have the appropriate educational and clinical experience backgrounds to adequately understand and use the product. Additionally, | ||
+ | {{page> | ||
==== Data Management (Storage and Caching) ==== | ==== Data Management (Storage and Caching) ==== | ||
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=== Network & Local Data Cache === | === Network & Local Data Cache === | ||
- | The decimal eRT app uses calculation data caching to improve the user experience by loading results from disk rather than recomputing on demand. The calculation disk cache files are comprised of proprietary compressed binary files that represent a completed calculation result. Storing and using the cached | + | The decimal eRT app uses calculation data caching to improve the user experience by loading results from disk rather than recomputing on demand. The calculation disk cache files are comprised of proprietary compressed binary files that represent a completed calculation result. Storing and using the cached |
- | Using the local cache allows for the caching of calculation results to the individual user’s workstation and the network cache allows users to share calculation results among all users using the centralized patient database (e.g.: user 1 saves a plan and user 2 opens the plan on a different computer; by saving to the network cache, user 2 automatically loads in user 1’s results without having to recompute them). Reading data from the local cache allows for the fastest data load time for the end user. Refer to < | + | Using the local cache allows for the caching of calculation results to the individual user’s workstation and the network cache allows users to share calculation results among all users using the centralized patient database (e.g.: user 1 saves a plan and user 2 opens the plan on a different computer; by saving to the network cache, user 2 automatically loads in user 1’s results without having to recompute them). Reading data from the local cache allows for the fastest data load time for the end user. Refer to < |
By default when decimal eRT is installed the cache locations are set to the following: | By default when decimal eRT is installed the cache locations are set to the following: | ||
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=== File Security === | === File Security === | ||
- | The following table describes the file security | + | The following table describes the file security |
^ Item ^ Storage Type ^ | ^ Item ^ Storage Type ^ | ||
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| Patient/ | | Patient/ | ||
- | All PHI/PII data (including data files and database fields) | + | All PHI/PII data (including data files and database fields) is encrypted using AES-256 with an encryption key that is unique for each organization/ |
- | * **decimal eRT data files:** (including | + | * **decimal eRT data files:** (includes |
- | * **decimal eRT patient database:** is encrypted using AES-256. Additionally, | + | * **decimal eRT patient database: |
- | **Note**: The [[electronrt: | + | **Note**: The [[electronrt: |
=== Data Import/ | === Data Import/ | ||
Patient data is imported and exported using the DICOM NEMA 2020 standard to ensure the data is transferred error free and securely. Refer to the decimal eRT {{: | Patient data is imported and exported using the DICOM NEMA 2020 standard to ensure the data is transferred error free and securely. Refer to the decimal eRT {{: | ||
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=== Simultaneous Plan Access === | === Simultaneous Plan Access === | ||
- | Treatment plans are protected against simultaneous record access and data loss by ensuring | + | Treatment plans are protected against simultaneous record access and data loss by ensuring |
==== Coordinates and Units of Measure ==== | ==== Coordinates and Units of Measure ==== | ||
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* All angular dimensions are shown in degrees (deg) | * All angular dimensions are shown in degrees (deg) | ||
* All radiation dose quantities will be shown with their corresponding units within the application (e.g. Gy or %) | * All radiation dose quantities will be shown with their corresponding units within the application (e.g. Gy or %) | ||
- | * All date/time values are provided in a // dd/mm/yyyy h:m:s // format using local time on a 24 hour clock | + | * All date/time values are provided in a // yyyy-mm-dd |
* All date and time notifications in decimal eRT should match current Windows OS date and time, including proper use of daylight savings time where appropriate (note: decimal eRT will display in 24 hour format, while Windows may display in am/pm depending on local settings) | * All date and time notifications in decimal eRT should match current Windows OS date and time, including proper use of daylight savings time where appropriate (note: decimal eRT will display in 24 hour format, while Windows may display in am/pm depending on local settings) | ||
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=== Commissioning Data Field Sizes === | === Commissioning Data Field Sizes === | ||
- | The decimal eRT app UI will provide a warning to the user if a beam's field size is larger or smaller than the allowable field sizes listed in the commissioning data for the selected beam energy. The warning will appear in the Beams Block next to each beam and as a warning on the Treatment Plan PDF report. | + | The decimal eRT app UI and plan reports |
==== Data Displays and Interpretation ==== | ==== Data Displays and Interpretation ==== | ||
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decimal eRT uses [[https:// | decimal eRT uses [[https:// | ||
+ | As decimal eRT is deployed on customer workstations the site administrator will be responsible for the installation of the software on the appropriate workstations and the account management of all users at the facility. Each employee should have an individual login and password to access the decimal eRT application that prevents unauthorized access, and account sharing should be strictly prohibited. | ||
=== User Authentication === | === User Authentication === | ||
Users authenticate and launch the decimal eRT application using the [[decimalauncher: | Users authenticate and launch the decimal eRT application using the [[decimalauncher: | ||
- | == User Sessions == | + | === User Sessions |
When decimal eRT is launched from the decimal Launcher, decimal eRT is given an JWT authentication token for the logged in user. This token is used to authenticate and perform [[https:// | When decimal eRT is launched from the decimal Launcher, decimal eRT is given an JWT authentication token for the logged in user. This token is used to authenticate and perform [[https:// | ||
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Auth0 user credentials are authenticated and validated using the decimal Direct API by decimal eRT each time a user logs in and on recurring timer events. If user credentials are invalid or expired, users will automatically be logged out of the application and prevented from using or accessing any data within the application/ | Auth0 user credentials are authenticated and validated using the decimal Direct API by decimal eRT each time a user logs in and on recurring timer events. If user credentials are invalid or expired, users will automatically be logged out of the application and prevented from using or accessing any data within the application/ | ||
- | == Inactivity Timeout == | + | === Inactivity Timeout |
decimal eRT has a built in inactivity timeout that will automatically log the user out if no mouse/ | decimal eRT has a built in inactivity timeout that will automatically log the user out if no mouse/ | ||
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=== Account Permissions === | === Account Permissions === | ||
- | decimal eRT limits the features available to users based on their .decimal account permission level. The following permission levels are available: | + | Account permissions are able to be set by the Site Administrator within [[direct: |
+ | - **User Levels**: A high level generic group for the user that provides general access levels | ||
+ | - **Feature Permissions**: | ||
+ | |||
+ | == User Levels == | ||
+ | |||
+ | decimal eRT limits the features available to users based on their .decimal account | ||
^ Permission Level ^ Available Permissions ^ | ^ Permission Level ^ Available Permissions ^ | ||
| **Default | | **Default | ||
| **Research | | **Research | ||
- | | **Physics | + | | **Elevated |
+ | |||
+ | == Feature Permissions == | ||
+ | |||
+ | In addition, eRT also provides user based permissions for specific features within the application. | ||
+ | |||
+ | ^ Permission | ||
+ | | **IM Device** | Site Wide | Allows the user to use the Electron Intensity Modulator devices when making a beam. \\ //This permission is granted by .decimal staff on the purchase of the Electron Intensity Modulator module// | ||
+ | | **Plan Approval** | User Account | Allows the user to approve and lock treatment plans required to order hardware devices for fabrication | | ||
+ | | **Facility Configuration** | User Account | Allows the user to edit the Organization and Treatment machines, including commissioning data | | ||
- | As decimal eRT is deployed on customer workstations the site administrator will be responsible for the installation of the software on the appropriate workstations and the account management of all users at the facility. Each employee should have an individual login and password to access the decimal eRT application that prevents unauthorized access, and account sharing should be strictly prohibited. | ||
==== Known Limitations ==== | ==== Known Limitations ==== | ||
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---- | ---- | ||
- | <WRAP centeralign> | + | |
+ | <WRAP centeralign> | ||
+ | //decimal eRT® is a trademark of .decimal, LLC.// | ||
+ | |||
+ | 121 Central Park Place, Sanford, FL 32771 \\ 1-800-255-1613</ |
electronrt/instructions_for_use/instructions_for_use.1603396635.txt.gz · Last modified: 2021/07/29 18:22 (external edit)